PROJECT COORDINATOR

Duties and Responsibilities

I. Client Relations and Property Management

•  Address clients concerns, requests and inquiries
• Endorses concerns to the Project Officer for proper scheduling
• Facilitate the application and processing of refunds (Construction Bonds)

II. Contractor Relations

• Receive submitted Contractors Billing (s)
• Check Contractor Billings based on the completion of the attachment (based on checklist and accuracy of data)
• Inform Contractors on the status of their billings and provide them updates
• Provide status of Contractors legal documents (Recommendation to Award Contract (RTAC); Notice to Proceed (NTP); and Construction Agreement
• Notify Contractors of their weekly collection
• Address Contractors concerns, requests and inquiries

III. Project Utilities Management

• Facilitate MERALCO service application of housing units, including preparation of payments and other related permits.
• Prepare request for payment (RFP) for all utility bills (PLDT & MERALCO
• Prepare and facilitate distribution of the Statement of Accounts (SOA) for water and electric temporary lines
• Prepare and facilitate the distribution of Disconnection Notice for individual electric tempo line
• Prepare summary of daily and monthly collection report
• Responsible for the payment of utilities under the management (MERALCO and water district)
• Prepare monthly utilities report.

IV. Office Administration Management

• Receive and record all incoming/outgoing documents
• Responsible for the filing of requests/milestone on the system
• Responsible for the daily transmittal of Site Office to Head Office
• Organize and file site office documents
• Prepare reimbursement requests with proper and complete attachments
• Prepare liquidations
• Prepare requisition slip and budget office supplies
• Monitor the availability of supplies/medicines for the first aid kit
• Coordinate with MIS and other departments regularly to ensure that all computers related equipment are in good working condition.
•  Responsible for the routing of Head Office Memo
• Oversee the maintenance of the site office and check completion of their semi-monthly DTR
• Purchase cleaning materials for the site office
• Assistance with the RPT Assessment.